Johnson Environmental Services | Wastewater Compliance & Consulting

5 Common Mistakes That Lead to Costly IDEM Violations

Published January 14, 2025

IDEM enforces strict regulations for industrial wastewater discharge, air quality, and hazardous waste management. Non-compliance can lead to enforcement actions, fines, and operational shutdowns. By recognizing and addressing common compliance pitfalls, businesses can maintain legal and environmental integrity.

1. Inaccurate or Incomplete Reporting

Businesses are required to submit Self-Monitoring Reports (SMRs) and Monthly Monitoring Reports (MMRs) to IDEM to demonstrate compliance with their wastewater permits. Errors in these reports, such as incorrect data entries, missing test results, or late submissions, can lead to regulatory actions.

How to Avoid It:

Implement a rigorous review process before submitting reports.
Use automated data tracking systems to minimize human errors.
Ensure staff responsible for compliance are trained in accurate reporting practices.

2. Exceeding Permitted Discharge Limits

IDEM sets strict limits on the levels of pollutants that can be discharged into water sources. Facilities that exceed these limits may face hefty fines and additional compliance requirements.

How to Avoid It:

Regularly monitor and test wastewater before discharge.
Maintain properly functioning treatment equipment and conduct routine maintenance.
Implement pre-treatment solutions if necessary to reduce pollutant levels before discharge.

3. Failure to Maintain Proper Records

IDEM requires businesses to keep detailed records of wastewater treatment processes, monitoring data, and corrective actions taken in response to compliance issues. Poor recordkeeping can result in violations during inspections.

How to Avoid It:

Develop a systematic filing and documentation protocol for wastewater data.
Use digital logs and cloud-based storage to ensure records are easily accessible and secure.
Assign a compliance officer or team to oversee recordkeeping and audits.

4. Lack of Employee Training on Compliance

Many violations stem from employees not understanding IDEM regulations, proper wastewater handling, or emergency response procedures.

How to Avoid It:

Conduct regular training sessions for all staff involved in wastewater management.
Provide up-to-date compliance manuals for easy reference.
Encourage a culture of compliance, where employees proactively report potential issues.

5. Ignoring IDEM Inspection Notices

When IDEM issues an inspection notice or compliance request, failing to respond promptly can lead to escalated enforcement actions, including fines or shutdowns.

How to Avoid It:

Designate a point person responsible for handling regulatory communications.
Respond immediately to any IDEM inquiries or inspection notices.
Work with a compliance consultant if needed to address deficiencies before an official inspection.

Conclusion

Avoiding IDEM violations requires a proactive approach to compliance, accurate reporting, regular monitoring, and employee training. By addressing these common mistakes, businesses can prevent costly fines, maintain good standing with regulators, and contribute to environmental sustainability. If you need assistance in ensuring your business meets IDEM regulations, consult with an environmental compliance expert today.

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Indiana Wastewater Compliance & Safety Consultancy

5 Common Mistakes That Lead to Costly IDEM Violations

1. Inaccurate or Incomplete Reporting

How to Avoid It:

2. Exceeding Permitted Discharge Limits

How to Avoid It:

3. Failure to Maintain Proper Records

How to Avoid It:

4. Lack of Employee Training on Compliance

How to Avoid It:

5. Ignoring IDEM Inspection Notices

How to Avoid It:

Conclusion

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